LCDGC Meeting Minutes - 8/19/20

Lancaster County Disc Golf Club

Meeting Minutes

Attendance:

Board Members - Travis Dombach, Shawn Conroy, Scott Moyer, Wesley Moyer, Jon McDowell, Bill Geibel, Derrick Diffenderfer, Jerry Dyson

Members - Kris Mull, Steve Heckel, Aaron Howard, Will Trippe, Spike Keystone

Call Meeting to Order

1st - Travis Dombach 2nd - Bill Geibel

Why did we go non-profit? (Shawn Conroy)

1. Make club proceedings more formal

2. Gives us an entity for opening a bank account and take online payments

3. Limits individuals liability for accidents that may happen on the course

4. Tax exempt status allows us to put more of the money back into the course

5. Gives us access to grants for improvements

Finance Report (Scott Moyer)

Initial deposit to bank account $3,985.34

Income YTD $4,337.82. (2019 Am Worlds Donation, Membership, League Fees)

Expenses YTD $1,002.71 (Sanctioning Fees, Equipment Repair, Tags)

Current Balance as of 7/28 $6,970.45

AM Worlds Donation was around $2,600. They split the profits among the clubs that supplied the course for the tournament.

League profits is $1.50 per player this means $3 goes to payout and $0.50 goes to ace pot.. Below is the breakdown of where that $1.50 goes.

PDGA leagues at Ship and Roland

$0.50 - PDGA

$0.50 - Club Fee for Projects

$0.50 - Club Fee for Maintenance

League at buch

$0.65 - Buchmiller Park

$0.50 - Club Fee for Projects

$0.35 - Club Fee for Maintenance

How do elections work? (Travis Dombach)

We are are going to use election runner

An email will be sent out to all current members to vote

Voting Period will be Oct. 9-16th

Amendment Read and Voting (Travis Dombach)

4. a) In the event that no qualified candidate applies to run for an Officer position in

an upcoming election, the prior service as a Member at Large prerequisite may be

waived and any current Member in good standing may seek election to that role

Proposed by - Travis Dombach

Vote - 8-0 to Approve (2 board members not in attendance)

Intro of nominations (Wes Moyer)

Everyone is running unopposed. We are still going to go through the election cycle so we get the hang of it.

Secretary Wesley Moyer

Committee Chair Bill Geibel

Communications Director Aaron Howard

Member at Large (4 positions) Derrick Diffenderfer, T.J. Linton, Jerry Dyson, Ian Maffett

Leagues for the rest of the year (Bill Geibel)

This section was updated to current schedule due to minutes being posting late.

Tuesdays in September - Buchmiller Handicap Singles - $5 - Flex start 5:00 - 5:45

Tuesdays in October - GLOW Random draw doubles - $5 - Sign up by 6:15 for 6:30 start

Thursdays in September & October - GLOW Random draw doubles - $5 - Sign up by 6:15 for 6:30 start

We will have LEDs for sale ($1 each, 6/$5) and the tape to attach to your clear plastic discs. If you disassemble your lights each round, they will last all season. You may also use glow discs or glow tape of your own. Please arrive a little earlier if you're coming for your first glow round so you have time to get your discs prepared.

Open Floor

Logo Update

Thanks for all submissions!

We are working with double helix to finalize a design. The design is of farm landscape with a basket on the hill. This is one thing just about every course had in common..

(pictures have been posted on FB already)

Shirt have not been forgotten once we finalize the logo (hopefully two or so weeks) we will be getting the shirt order in.

Update 9/18 : Logo has been finalized and shirt oder has been placed

Current Board Members

Travis Dombach President

Shawn Conroy Vice President

Scott Moyer Treasurer

Wes Moyer Secretary

Jon McDowell Committee Chairman

Kurt DeMarra Communications Director

Bill Geibel Member at Large

Jerry Dyson Member at Large

Derrick Diffenderfer Member at Large

T.J. Linton Member at Large